Room Rentals
Elmvale Branch Meeting Room
The Elmvale Branch has the McGuire meeting room with capacity up to 30 people available for rent. The meeting room has a total of 30 chairs.
Meeting Room Rates:
Elmvale Meeting Room – $15 per hour/$100 per 8 hour day.
Cleaning fee (if required) – $30 per hour
Additional staffing fee (if required) – $30 per hour
Midhurst Branch Meeting Room
The Midhurst Branch has a meeting room with capacity up to 12 people.
Meeting Room Rates:
Midhurst Meeting Room – $10 per hour/$75 per 8 hour day.
Cleaning fee (if required) – $30 per hour
Additional staffing fee (if required) – $30 per hour
How to book
Review the Facility and Meeting Rooms Policy and complete the Facility and Meeting Rooms Application. Filling out the application does not guarantee the space is available. We will contact you to discuss your booking and our availability. Return your application to any branch location or by email to: elmvale@springwaterlibrary.ca
All rooms must be booked for a minimum of 2 hours.
Rooms may be booked with 30 days’ notice with exceptions for regular meetings and programs.
What you need to know
Insurance: All rentals will have an additional liability insurance fee of $2.10 to $21.00+PST depending on use of room and number of participants. If your organization has a Certificate of Insurance the Library may be able to waive the fee.
Refund Policy: Cancellation of a confirmed booking must be made 5 days in advance in order to qualify for a refund of the booking fee. The full amount will be charged if no notice of the cancellation is given. No charge will be made if an emergency such as a labour dispute, inclement weather, declared emergency or loss of electrical power occurs which requires the building to be closed and the meeting cancelled.